Tent Rentals For Events Of All Sizes

This is a very good question. There are a number of factors that affect the tent size for any given event. Our rental brochure provides some basic guidelines, however, a head table, stage, bar area, buffet line, gift tables, and dance floor all require additional space. We would be happy to assist you with choosing a tent size. If you call our office or visit our showroom we could design a tent layout specific to your occasion.

Northern Alberta can experience extremely volatile weather patterns throughout the summer months. Therefore, in every case the tent must be anchored with stakes, according to manufacturer's specifications. The preferred method of anchoring is to attach the tent to the ground with large metal stakes, in some cases we can secure the tent to permanent fixtures.

Yes you can, but we will have to drill holes into the asphalt to anchor the tent. In this case we would drill a hole that is approximately 1 1/2" in diameter. The stakes are then hammered into this pre-drilled hole. After the stakes have been removed an asphalt plug can be installed for an additional fee. These plugs are made of an asphalt compound and designed to adhere to the parking lot surface.

If the tent is being set up on cement we use a concrete anchoring system. This involves drilling a small hole and inserting a metal flush shell approximately 1/2" in diameter and 1 1/2" in length. An I-bolt can then be threaded into the shell and the tent is secured. Once the event is over the I-bolts can be removed leaving a hole roughly the size of a pen. If a tent is required in the same location in the future the flush shells can be reused.

Yes, this is EXTREMELY IMPORTANT. All under ground lines must be located prior to installation of the tent. All tents that we set-up must be anchored properly; this involves driving 24" to 42" stakes into the ground. These stakes could seriously damage underground utilities and could be both costly and hazardous. We require that you contact Alberta 1 Call approximately one week prior to your event. They can be reached at 1-800-242-3447 or albertaonecall.com. They will come out and locate the buried utilities at no charge. However, Alberta 1 Call only locates Primary utilities, which include gas, electrical, water, and communication lines. They do not locate any Secondary lines, these are lines or utilities that were installed after the initial major services were put into place and they include septic fields, underground sprinkler systems, and irrigation lines.

The type of tent you rent will determine how much additional space is required. A frame tent requires an additional 5’ around the perimeter. If you are renting a 20’ x 20’ frame tent you should allow yourself a 30’ x 30’ area that is free of obstructions. If you are interested in a pole tent, then it is suggested that you leave a minimum of 8’ to 10’ around the perimeter. For example, if you plan to rent a 40’ x 60’ tent we would suggest a clear, level area that is approximately 60’ x 80’. These additional allowances are strictly guidelines, if your space is smaller feel free to call the office and a site visit can be arranged

If the ground has a major slope in it, it is probably not feasible to setup a tent. However, a good rule of thumb is to ask yourself if you would be comfortable sitting at a table for a meal. If you are not sure take a chair out to the area and move it around to all the various spots and try it out. If you feel comfortable in all the areas, then it is possible to have a tent erected. If you have any doubts, it may be a good idea to have one of our staff members come out to do a site check.

Setting up tents on decks is something we do on occasion but we like to do a site visit prior to ensure that the tent will fit and there are no surprises when our installation staff arrives with the tent. Look over the available sizes in the Frame Tent section and if you feel one of them may work for your event, please contact the office and we will arrange to have a staff member come out and look at the area.

It is our policy that only our trained staff set up pole tents and frame tents

Common sense normally dictates whether you require a site visit or not. If the space where you are planning on setting up the tent is large, flat and appears to be clear of any obstructions a site visit is probably not required. It is always a good idea to pace off or measure the area so you have a basic idea of its dimensions. If the space is irregular or if there are obstacles i.e. overhead lines, decks, gardens, trees, etc. in the way then a site visit is often recommended.

Yes we do, they are called All Purpose Canopies (APC’s) and they are extremely popular. They are easy to setup, take down and transport. In most cases, two or three people can install an APC within an hour. These tents are available with or without walls. APC’s are available for pickup Friday and must be returned the following Monday.

The manufacturer suggests a minimum of 6’ to 8’ around the perimeter to allow sufficient space for staking. Please note, we do not offer site visits for All Purpose Canopy rentals.

Once you have decided that you are going to require our services it is best to book right away. At the time of booking there are three things that we require. When you place your order we will require a deposit, the signed rental agreement and a valid credit card number on file. Please note that the person that provides the credit card number must be the SAME person who signs the rental agreement. Once we have received these items your order will be confirmed. Any changes you make to the order will adjust the balance owing; the deposit amount will remain the same.

It is difficult for us to say whether or not a permit will be required for your specific tent event. As all districts and municipalities have different rules and guidelines pertaining to this, it is always best to check with the governing body in your area to see whether or not a permit will be required. Please keep in mind that often times in addition to the Building and Development Branch, the Liquor Board and Fire Department in your area may also need to be made aware of your event.